Common Microsoft 365 Business Standard Myths: What Every User Should Know About
Businesses wish to run smoothly and efficiently for their success and increased productivity. They need plans that have capabilities that provide numerous tools for practical work.
Companies can choose the Microsoft 365 Business Standard plan, which has become one of the most used productivity suites. It boasts countless powerful tools, including Work, Outlook, Excel, and Teams. This plan has SharePoint, OneDrive, and even Microsoft Defender working as a package for small- and medium-sized businesses.
However, people still make many myths circulating about the platform, creating confusion or leading to improper use. We will explore some of the most common myths about this particular plan for your better understanding.
Microsoft 365 is Similar to Office 365
Many people often use Microsoft 365 and Office 365 interchangeably. These two plans offer the same applications with an overall capability difference. Microsoft 365 Business Premium plan differs from Office 365, a subscription service.
Office applications include Word, PowerPoint, Outlook, and Excel, using cloud services like SharePoint, Teams, and OneDrive. In 2020, Microsoft changed the nomenclature of Office 365 to Microsoft 365 in recognition of more functionalities.
It includes advanced security tools, device management, and collaborative opportunities. Thus, Microsoft 365 does everything that Office 365 does but brings even greater value and additional tools. It provides more concerning security, compliance, and business management.
Microsoft 365 Is Too Expensive
Many small business owners may think the Microsoft 365 Business Basic might be more affordable. This is especially true when compared to other software solutions. However, these expectations usually stem from not knowing the entire spectrum of subscription advantages.
The Microsoft 365 software plan offers excellent value for the price paid. For example, you can access the complete Office software suite, including Word, Excel, PowerPoint, and Outlook. It provides 1TB OneDrive cloud storage per user. This plan has a suite of teamwork collaboration tools like Teams and SharePoint.
It delivers security and device management features as an affordable solution. This cloud-based subscription model of Microsoft 365 for Business Standard can be cost-effective for a business with even a handful of employees. It offers automatic updating, security patches, and real-time collaboration tools without substantial upfront investment.
Microsoft 365 Does Not Support Mac or Mobile Devices
People have a common misconception about Microsoft 365 Business Standard that it is just for Windows users. However, this is a myth as this plan works on macOS and mobile OS like iOS and Android. You can download all the Office applications on a Mac, iPhone, and Android with services offered in the cloud, like OneDrive, Outlook, and Teams.
These services work across devices to access and share any document. You may get this cross-platform compatibility through the Microsoft 365 Business Premium plan. It has become a versatile solution for businesses with a diverse mix of devices.
You Can Only Work Online
Many users believe they can only use Microsoft 365 if connected to an active internet. It is a cloud-based solution, meaning that users cannot work offline. We understand that this plan grants access to the leading Office apps. These applications include Word, Excel, and PowerPoint, allowing users to work offline.
You can automatically sync changes to your documents to the cloud after regaining an internet connection. This process means you can continue to be productive even in areas with poor or no internet connection. Microsoft 365 Business Basic plan might not include this feature. However, offline work has become significant for users who need to travel or work remotely.
Microsoft 365 Does Not Provide Advanced Security Features
Data security has become a crucial problem for companies. Some users may think that Microsoft 365 does not have advanced security features to protect their sensitive information. However, Microsoft 365 Business Standard has various security tools to protect data and users. It includes:
Microsoft Defender of Office 365 protects against malware, phishing, and other email-based threats.
Multi-factor Authentication (MFA)
This feature adds an extra layer of security that comes with the Microsoft 365 Business Standard plan. It requires two formats of identification before giving entrance.
Conditional Access:
It allows businesses to set policies that govern who can access specific resources. This is based on conditions like user location or device security.
Data Loss Prevention (DLP)
This feature prevents the accidental sharing of sensitive information through policies on how data is handled.
Microsoft 365 Business Standard offers comprehensive tools to safeguard your data. It is helpful for small and medium-sized businesses needing enterprise-level security without the complexity.
Not Delivering Enough Cooperation Attributes
Working without cooperation devices with remote assignments and virtual teams has become tricky. Some users might consider Microsoft 365 Business Premium features or Standard plans unsuitable. This is mainly for teamwork and effective communication in a business setup.
However, this plan is packed with collaboration tools, including Microsoft Teams. It is a powerful communication platform that integrates with other Office apps. This application allows chat, video meetings, file sharing, and real-time collaboration.
Businesses of all sizes can choose Teams to streamline internal communication, whether they work in the office or remotely. We know that SharePoint combines with Microsoft 365 for document management and Teams.
It has OneDrive for cloud-based storage and sharing. These tools allow teams to unite on documents, handle workflows, and track tasks from anywhere. Microsoft 365 Business Basic might not function well in your team partnership. You require a Standard plan of Microsoft 365 with a complete solution for contemporary workplaces.
Does Not Offer Enough Support for Small Businesses
People believe that Microsoft 365 Business Standard has limited support options for small businesses. This becomes a concern for companies that may not have an in-house IT team to troubleshoot issues. However, Microsoft 365 offers numerous support options for customers.
It provides businesses with 24/7 phone and web support and a fully equipped help centre. This plan offers self-service resources, including knowledge base articles, troubleshooting guides, and video tutorials. Microsoft 365 Business Standard plan has community forums that provide users with ideas and solutions. It offers premium support options for an extra cost if the business requires more hands-on support.
Microsoft 365 Business Standard Is Hard to Set Up and Manage
Some users think setting up and managing Microsoft 365 Business Standard is complex and time-consuming. This is especially true when users are not familiar with IT management.
However, setting up Microsoft 365 Business Standard is a relatively simple process. It offers step-by-step instructions to guide a business through the setup process. An IT administrator can quickly manage users, devices, and security settings with the admin centre.
Microsoft 365 Business Premium may also deliver support for any problem setting it up. The admin interface is user-friendly and does not need profound technical ability to navigate for small businesses. It includes many online resources, webinars, and training schedules. These methods can assist you in obtaining the most out of your Microsoft 365 subscription.
Conclusion
You may rely on Cloud Galaxy to get a versatile and powerful productivity suite of Microsoft 365. We design this suite for modern businesses depending on their requirements and budgets.
Our team members will help you clear your misconceptions about Microsoft 365 Business Standard. You can even trust us to get a Microsoft 365 Business Basic plan for your business at an affordable price. We will assist you in making more informed decisions after understanding facts about these common myths.