5 Ways Microsoft 365 Business Standard Boosts Team Collaboration
Effective teamwork might often become challenging for organizations of all sizes. It may especially happen with many continuing to work from home. However, Microsoft business standard include Microsoft 365 applications. It makes it easier to work together & stay connected with several cloud-based apps. You may follow the tips for helping your team use Microsoft 365 to boost their collaboration.
Collaboration Tool of Microsoft 365
Microsoft 365 has more features than hosted email. We can understand the other Microsoft apps most commonly used by small businesses to collaborate:
Office Web Apps
Some standard devices incorporate Excel, Word, PowerPoint, and OneNote. These devices are accessible in your browser. They help create, view, and edit documents with these online versions of the Microsoft Office suite from any device. However, these tools have limited functionality.
OneDrive for Business
Microsoft business standard include OneDrive tools for businesses. It gives personal file storage benefits to employees. They can access their files from anywhere. Employees can share files with others as they remain online.
SharePoint Online
This tool authorizes file storage and cooperation for the group. It is different from OneDrive for business. SharePoint enables you to handle permissions and credentials by folder. This tool gives ways to publish and broadcast news across the country.
Microsoft Teams
It acts as a collaboration hub that brings people together who need productive tools and files. Microsoft Teams have calling, meeting, and chat features that help teams with more efficient conversations. This feature is included in Microsoft business standard that integrates with other apps. It creates a shared workspace that saves people from switching between applications.
Planner This task management tool has a visual system to help organize teamwork. It supports developing and handling programs, assigning assignments, and tracking improvement. This feature does not need the complexity of project management tools.
Methods to Use Microsoft 365 to Improve Collaboration
We get various tools to create and share without coming together in the office. You may understand different ways to get these tools to improve collaboration:
Chatting
Email remains a primary communication method of connecting with our team members. It remains a part of Microsoft business standard as a significant method for formal communications. This tool sends a contract or makes an introduction to a new client. However, email was not built for teamwork. You can motivate your group to drive out from email. They need a chat tool to connect quickly and directly for real-time conversations and ongoing collaboration. This tool creates better opportunities for focused and seamless communication.
Cloud Storage
You can access your files from anywhere when you store them online. It has become possible in different ways through Microsoft 365. Your group can upload records through the browser. They can operate the desktop app to sync files between their computer and the cloud. Microsoft business standard include a cloud storage feature. It lets saving your files instantly to the cloud. You can go to Save As and choose an online location.
You get the AutoSave option once saved to OneDrive for Business or SharePoint. It will leave you less stressed about saving your progress every time. AutoSave is turned on by default and constantly preserves modifications to the authentic record. They may sometimes make changes without saving. You can switch off this attribute manually by toggling the Autosave switch off. It is available in the upper left-hand corner of the Office app.
Sharing
Sharing files with cloud technology becomes possible with tools included in Microsoft business standard. It permits everyone to operate on the identical version of the file at the exact moment. You can create copies when files are shared as email attachments.
It can generate corruption in communication and make it challenging to follow modifications.
External Sharing
You can cooperate with your group dealers, associates, and consumers. They can use Microsoft 365 rather than sending documents via email. It will allow them to safely communicate with individuals outside of the community. This tool has a suitable security configuration handled at the organizational level by your IT administrator. It has cloud sharing for more control & insight to protect the organization’s data.
Operating on the Identical Items at the Exact Moment
Microsoft business standard include Microsoft 365, which allows people to use online tools. It helps them work on projects together at the same time. This becomes possible with Office files from the web and desktop apps. Everyone accesses the same document using the shared link. It shows who all are working on the file and where they are making edits.
Conclusion
Microsoft 365 has different tools that help organizations in multiple ways. It allows businesses to become more productive in the modern workplace. This application has tools that improve collaboration and ensure everybody knows how to use the technology. Thus, you can take the assistance of Cloud Galaxy to get Microsoft business standard plan. We can help you set up and implement Microsoft 365 to suit your unique requirements. You can use the tools according to their function for efficient work and increased success.