How Does Microsoft 365 Business Basic Enhance Remote Work Securely?
The recent world has accepted the remote work culture in almost every industry. Employees can balance their work and life through this innovative working technique. Microsoft 365 Business Basic has made this remote work more impactful.
It has emerged as a mighty power by revolutionizing collaboration. Microsoft 365 has transformed workspaces by boosting their productivity. So, let us understand the importance of Microsoft 365 in securing remote work.
Enforcing Multi-Factor Authentication (MFA) in Microsoft 365
MFA or multi-factor authentication can be your cybersecurity ally in today’s interconnected workspace. It asks for more proof of your identity, like a code sent to your phone.
What Is Multi-Factor Authentication (MFA)?
MFA has become a significant verification method. It asks for at least two pieces of evidence before granting entry to a Microsoft 365 account. Microsoft 365 Business Standard plan also has MFA.
It demands you to keep your phone for a code or your fingerprint. MFA functions as an additional crypt door to your susceptible emails, essential contacts, & treasured files. It safeguards your crucial data from bad actors even if they steal your password.
Advantages of Multi-Factor Authentication
Microsoft 365 suite offers numerous benefits by implementing MFA. These advantages include:
Enhanced Security – MFA adds an additional verification step. It ensures that unauthorized users cannot gain entry even after a password is compromised.
Data Protection – MFA safeguards sensitive data like financial, health, and personal records. It significantly reduces the potential for data breaches.
Flexible Access – Microsoft 365 Business Premium will deliver you multi-factor authentication. It secures users access to their Microsoft accounts from any device or location. This step does not compromise the security of their data.
Real-time Alerts – MFA provides alerts for suspicious login attempts. It enables immediate action to prevent unauthorized entry.
Compliance Assurance – Multi-factor authorization assists in meeting compliance requirements for data security and user authentication.
Enable Encryption for Emails and Files
We may understand that encryption is often pictured as the digital counterpart of a secured locker. It has become critical in the protection of data. You can rely on Microsoft 365, which includes Microsoft 365 Business Basic plan.
It enables encryption by turning your information into a format that becomes unreadable to any prying eyes without the proper keys. Encryption silently guides your files resting on OneDrive or when shared via SharePoint. It protects your emails that travel through Outlook.
Encryption Work – It scrambles your data and makes information gibberish without the correct decryption key. This method keeps your data safe from unauthorized snooping. It ensures that your data remains yours, even in transit. Encryption benefits from regulatory compliance with stringent standards like HIPAA, PCI, and GDPR.
Encryption Tools
You have a suite of tools with Microsoft 365.
BitLocker:Microsoft 365 Business Standard plan includes encryption tools. They encrypt your files stored in the cloud and safeguard data at rest.
Azure Information Protection (now Microsoft Preview) – It provides another layer of encryption for your email attachment and links. This tool has complete sensitivity labels to control the handling and sharing of information.
Setting Up Conditional Access
The importance of conditional entry secures your data in a Microsoft 365 account. It creates a strategic barrier that allows you to control entrance to your account based on specific conditions. Microsoft 365 Business Premium plan will let you benefit from this setting.
What Do You Know About Conditional Access?
Conditional Access acts like the gatekeeper of your cloud resources. It ensures that only the right combination of circumstances allows entry. This feature in Microsoft 365 lets you set up automatic checkpoints to verify user access requests. Some checkpoints include location, risk levels, application, and device compliance.
Why Use Conditional Access?
It can become your ally in a world where cyber threats have increased lately. Conditional Access dramatically decreases the danger of data violations. It can enhance user experience by ensuring users with seamless entry.
You can get this facility in Microsoft 365 Business Basic plan. It offers the maintenance of a high level of security. This method has become the protective approach to safeguard sensitive data.
You can deploy Conditional Access policies. It will:
- Reduce data breach risks and add dynamic access controls.
- Streamline user access based on the trustworthiness of locations and devices.
- Improve user productivity with secure and efficient entrance to resources.
- Lower IT complexity and costs with automated policy enforcement.
- Increase the visibility and manageability of user activities.
Device Management with Intune Policies
An organization may find the management of various devices and applications a complex task. They can make the task manageable with Microsoft Intune available in the Microsoft 365 Business Standard plan. It serves as a reliable solution for effective management and security.
What Is Intune?
Intune serves as a cloud-based solution. It effectively handles and secures Office 365 devices throughout your association. Intune will let you enforce policies that are as diverse as your device ecosystem.
It covers Android, iOS, Windows, and more to create a uniform security landscape. Intune provides flexibility and consistency in the user experience. It has broad and versatile policies that allow deploying Office 365 apps.
Intune sets up password requirements or configures firewalls and antivirus settings. This medium even expands its hand to misplaced or robbed instruments. It is available in the Microsoft 365 Business Premium plan. Intune can remotely wipe data and ensure the security of your organization’s information.
Using Data Loss Prevention (DLP)
Data Loss Protection, or DLP, controls the flow of sensitive information. It remains a set of tools and policies tailored to keep your data under wraps. This platform keeps your data off-limit to unauthorized sharing, exposure, or entry.
It straightforwardly prevents sensitive data like credit cards or social security numbers. These data are often shared inappropriately through email. Therefore, DLP steps in if someone tries to send this kind of information. It blocks the email and notifies the sender and the admin.
Features of DLP
DLP is offered to users who choose the Microsoft 365 Business Basic plan. It allows you to identify sensitive content with various features. DLP policies remain about the appropriate response.
You can block the transfer to encrypting data if there is a policy hit. The user can customize exceptions when a rule does not quite fit. DLP means the everyday user might encounter boundaries when working with sensitive data.
It will give a prompt if you are trying to send out information that is not supposed to go out. This platform helps you stay compliant with data protection regulations. It avoids the hefty costs of non-compliance, keeping business and clients’ trust intact.
Conclusion
You can contact Cloud Galaxy to get a Microsoft 365 Business Standard plan. It will secure and enhance your remote work through different methods. We offer MFA that offers encryption protection for your files and emails.
Our strategic control of Conditional Access will secure your data by creating a security barrier. The program includes comprehensive device management with Intune. It offers vigilant oversight of Data Loss Protection for authorized business functioning.
Each step acts as a building block towards a more secure and productive environment. It ensures your team can work efficiently without worrying about data security. These tools have become essential with more businesses adapting to remote work landscape. You can get these tools through the Microsoft 365 Business Premium plan and increase productivity.