Why Data Loss Protection Should Be Your Top Priority in Office 365 Plans?
Every organization has prioritized protecting its sensitive business information. Companies can choose Office 365 plans and learn their importance. They can understand the increasing reliance on digital platforms for storing and sharing data. This method has also increased the risk of internal threats like disgruntled employees that continue to grow.
These employees might attempt to steal proprietary information through motivation by various grievances. Businesses may face disruptive and lucrative threats such as cyberattacks and data leaks.
These accidental vulnerabilities can result in immense financial losses, reputational harm, legal repercussions, and operational disturbances. So, businesses should focus on data loss protection to enhance their productivity. You can understand its profit through this blog. It will help us understand the significance of DLP through Office 365 plans.
What Do You Understand by Data Loss Protection (DLP)?
We may understand data loss protection or DLP as tools and techniques. It can prevent a business and its client’s sensitive data from leakage, misuse, and loss during a cyber-attack or accidental exposure.
An effective DLP strategy will monitor data manually or automatically through a DLP solution. This process is done at multiple levels, including networks, cloud storage, & endpoints.
Such a method can ensure data safety from unexpected or intentional exposure to unauthorized parties. DLP techniques can manage diverse problems, including accidental data disclosure, cyberattacks, and internal dangers. You can get the DLP feature through Office 365 plans that include SharePoint and OneDrive.
Importance of Data Backup and Protection for Any Business
Data backup has become a proactive approach to preserve digital data. It creates duplicate copies of business-critical data and crucial files for this purpose. We will understand the importance of data protection for any organization.
Business Continuity
A company may face a disaster like a system crash or a ransomware attack. It may include natural disasters like fire or flood, leading to downtime. A business operation can come to a halt without access to crucial data & systems. It may lead to financial failures and harm to prestige.
Therefore, companies need a robust data backup recovery plan like Office 365 plans. It will minimize their downtime and ensure continuity with readily available backup copies. Organizations can efficiently restore systems, reducing the impact of disruptions and maintaining customer trust.
Reduced Human Errors
Human error remains inevitable despite the backup of best practices and training. Mistakes can occur without warning, like accidental deletion or unintentional data overwrites.
However, organizations can reduce these errors’ impact by proper backup file storage. These files act as a safety net that allows lost or corrupted data retrieval. It will minimize disruptions and prevent potential loss.
Compliance and Data Security
The importance of protecting sensitive data in today’s regulatory environment has increased. It has become possible with Office 365 plans with different features that fit the budget.
Additionally, industries need to follow strict regulations governing data protection and privacy. They may harm their reputation when they become non-compliant with these regulations.
Organizations can implement robust recovery measures by complying with regulatory requirements and enhancing overall data security. They can safeguard sensitive information by encrypting backup data. These companies can prevent unauthorized access or data breaches by implementing access controls.
Competitive Advantage
A competitive business landscape needs data-driven decision-making. It helps gain insights, identify trends, and stay ahead of the curve. An organization has a competitive advantage when it can access and analyze its data effectively.
It becomes achievable when they rely on Office 365 plans with prominent features. Companies can confirm the availability and virtue of vital data through routine backups. It helps them make informed decisions, identify growth opportunities, & innovate with confidence.
Customer Trust
Customers rely on organizations for their sensitive information. These records comprise personal data, intellectual property, or economic documents. The organization has the risk of damaging its reputation when there is a data breach or loss of these pieces of information.
They need to have reliable data backups and recovery mechanisms. It demonstrates a commitment to protecting customer data, enhancing trust, and safeguarding the organization’s reputation.
Cost Savings
Companies can choose Office 365 plans when they need to invest in backup and recovery solutions. This investment can save them time and money in the long run. This method helps them proactively back up data & have efficient processes in place.
How Does Office 365 Protect Your Business from Data Breaches?
Office 365 has security features and available add-ons, protecting your business from data breaches & cyberattacks. Some of these features include:
Mobile Device Management
Staff may access company data on their phones or tablets that might leak sensitive data. It makes the protection against any unforeseen problems like a lost or stolen mobile becomes crucial.
Therefore, you need Office 365 plans with a mobile device management option. It permits your organization to secure and handle your users’ mobile gadgets.
This method works well for companies where employees can access email via company-issued mobile or tablet devices. It allows you to create and manage device security policies, remotely wipe a device, & view detailed device report.
Multi-factor Authentication
Hacking incidents have increased that often happen due to poor password management. Any organization needs a multi-factor authentication or MFA feature to add an extra layer of protection & security in the login process.
It is a mode of authentication that demands the person desiring credentials to data. Office 365 plans and this technique will help the person to identify their identity in at least two ways:
- Password – something that the person should know.
- A mobile phone – something you have.
- Biometric, like a face recognition or fingerprint – something you are.
This feature works well for many companies. However, organizations can rely on other robust options, including Office 365 to magnify security on their systems.
Privileged Identity Management
A company may restrict the number of users with admin access. It can help lower your organization’s risk of data loss. However, there will be times when certain employees need limited-time admin access for precise projects.
Privileged identity management and Office 365 plans have become essential at certain times. It gives the ability to assign temporary admin status to specific users. This user has control of the access, like the information each user needs. They can control their time of access to admin privileges.
Advanced Threat Protection
IT security faces the most significant threat, ransomware. It spreads through malicious links and email attachments. You can train your staff to interpret a phishing email or phone call.
However, advanced threat protection has become more successful in this process. It helps stop malicious links and attachments from getting into your inbox in the first place. This method is included in Office 365 plans that open the attachment and link a virtual environment. It checks for any malicious activity before the email gets to your inbox.
How Cloud Galaxy Can Support with Data Loss Protection?
Companies need DLP to keep their private data safe from breaches & unauthorized access. They can protect their valuable data assets and ensure they follow the rules using strong Data Loss Protection strategies.
You can trust Cloud Galaxy to get this incredible service and protect your precious information from cyber threats. We offer automated DLP solutions that have become crucial tools to implement comprehensive data protection.
It ensures your and your customer’s data security with different features included in Office 365 plans. These features include ransomware detection, shadow IT discovery, and automated data retention policies to protect against modern cyber threats.